Procurement/Purchasing Admin

• Degree in Business Administration, Accounting, or related fields.
• At least 1-2 years of experience in a similar role (Procurement Admin, Purchasing Assistant, or Accounts Payable).
• Fluent in English (listening, speaking, reading, writing)
• Proficiency in Microsoft Office
• Experience using management systems is a major plus.
• Knowledge of commercial documents, contracts, and payment procedures.
• Careful, detail-oriented, and organized in document management.
• Good communication and coordination skills with other departments (Accounting, Technical, Operations).
• Strong time management and task follow-up skills.
• Honest and highly responsible.

1. Procurement Record & Document Management

• Receive and verify procurement documents
• Purchase Requests (PR)
• Quotations, Price Comparison Sheets
• Contracts, and Appendices
• Create purchase requests (PR) on the system.
• Monitor purchase request status and follow up with relevant parties as needed.
• Maintain procurement records (hard copy & soft copy) in compliance with regulations.

2. Procurement Process Support

• Create and track Purchase Orders (PO) on the system (if applicable).
• Monitor delivery schedules, inspections, and handovers.
• Coordinate with related departments (Accounting, M&E, Operations...) to handle issues.

3. Data Management & Reporting

• Update supplier data, contracts, and orders.
• Compile periodic reports: Contract/PO list, Procurement progress, and Payment status.

4. Payment Support

• Verify payment request documentation.
• Create payment requests on the system.
• Track the progress of purchase requests.
• Coordinate with the Accounting department to monitor payment status to suppliers.

5. Contract Support

• Monitor contract performance and execution.
• Coordinate with procurement staff in reviewing and tracking contracts.
• Update contract timelines and validity status to the Department Head